The organisation may grant access to a staff member (i.e., teachers, club coaches, team managers, supervisors, etc.) as required. You should check with the organisation for their policy in this regard.
Typically, administrators, school nurses, and teachers on excursions and camps will have access to a care profile. You may verify this with the organisation. All access requires usernames and passwords, and all data are encrypted in the database. An organisation understands that the information provided by you is private and sensitive. The staff members will have the same high level of confidentiality with this information as per paper-based records.