CareMonkey can be used as a stand-alone system or integrated with other systems.

This article covers:

  • methods to keep data in CareMonkey in sync with another system (eg. school administration system or HR system)
  • methods to populate another system with data from CareMonkey
  • pre-built integrations

Keeping CareMonkey in sync with another system

There are a number of ways to keep staff, students, participants, members and groups in sync with another system:

  1. Manually entering/updating.
  2. Loading a spreadsheet exported from the other system. For example, a simple report can be run in a student administration system to upload into CareMonkey to keep students and classes up to date. The same report can be re-run and loaded into CareMonkey at regular intervals (eg. weekly). CareMonkey will only process new information, ignoring duplicate data from previous data loads. This method is used by approximately half of CareMonkey users. Here are the instructions to load profiles and staff spreadsheets.
  3. CareMonkey has pre-built integrations with a number of third-party products. See 'Pre-built integrations' below. Once activated, CareMonkey will be kept in sync with the other system automatically.
  4. CareMonkey's API allows custom integrations to be written. The API is available to all CareMonkey customers. Details can be found here.

Keeping other system in sync with CareMonkey data

  1. Manually entering/updating. CareMonkey offers Sync Reports detailing changes to profile contact, emergency contacts and medical data. A list of changes to data is provided in a to-do list with a 'Done' button.  This enables administrators to copy changed data into the other system before removing it from the to-do list.
  2. All data in CareMonkey can be exported to excel for re-import into other system.
  3. CareMonkey has pre-built integrations with a number of third-party products. See 'Pre-built integrations' below. Some of the integrations write data into the other system automatically.
  4. CareMonkey's API allows custom integrations to be written. The API is available to all CareMonkey customers. Details can be found here.

Pre-built integrations

CareMonkey has a number of pre-built integrations that are available to Premium Edition customers.

  • Synergetic (Read-only or Read/Write). Details here.
  • Tribal SchoolEdge (Read-only or Read/Write). Details here.
  • SchoolBytes (Read-only). This provides integration with ebs. Details on SchoolBytes website here.
  • Wonde (Read-only). This provides integration to multiple student administration systems in UK. Details on Wonder website here. More 10 admin system covering the majority of schools in UK are included including SIMS, ISAMS and more.
  • Clever (Read-only) This provides integration to multiple student administration systems in USA. Details on Clever website here. More than half of the schools in USA use Clever for integration.
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